Privacy Policy

Camera 35 St. John's
Effective Date: March 20th, 2025.

Camera 35 St. John’s ("we," "our," "us") is committed to protecting the privacy of our members and visitors. This Privacy Policy outlines how we collect, use, and safeguard personal information in connection with our website, social media accounts, and club activities.

1. Information We Collect

We collect and maintain personal information necessary for the operation of the club, including:

  • Membership Information: Name, email address, phone number, and mailing address for the purpose of managing memberships, collecting annual dues, and communicating with members.
  • Image Submissions: Photographs submitted for competitions, club events, or other activities may be stored and published on our website, social media accounts, and promotional materials.
  • Website and Social Media Interactions: Information related to comments, likes, and other engagement on our platforms.
  • Event Participation: Information regarding attendance and participation in club events and competitions.

2. How We Use Your Information

We use collected information for the following purposes:

  • Membership Management: Maintaining accurate membership records and collecting annual dues.
  • Communication: Sending event notifications, competition updates, newsletters, and other club-related information.
  • Website and Social Media Content: Publishing submitted photographs and event coverage to promote club activities.
  • Club Administration: Organizing events, processing submissions, and facilitating club operations.
  • Compliance and Safety: Ensuring compliance with applicable laws and protecting the integrity of the club and its members.

3. Sharing of Information

We do not sell or rent personal information. Limited sharing may occur in the following situations:

  • Within the Club: Member contact details may be shared with executive committee members as necessary for club administration.
  • Public Content: Submitted photographs may be posted on our website, social media, and promotional materials, with credit given to the photographer where applicable.
  • Legal Requirements: If required by law or necessary to protect the club, we may disclose personal information in response to legal requests.

4. Image Usage and Copyright

  • Photographers retain copyright over their submitted images.
  • By submitting images to Camera 35, members grant the club permission to display, publish, and share images for club-related purposes, including website and social media postings, promotional materials, and event coverage.
  • If a member wishes to have an image removed from our online platforms, they may submit a request to the club’s executive.

5. Data Security

We take reasonable measures to protect personal information from unauthorized access, use, or disclosure. However, no system is entirely secure, and members should exercise caution when sharing personal details online.

6. Retention of Information

  • Membership information is retained for the duration of active membership and for a reasonable period thereafter for administrative purposes.
  • Image submissions may be retained indefinitely for archival and promotional purposes unless a removal request is received.

7. Your Rights and Choices

Members and website users have the right to:

  • Request access to or correction of their personal information.
  • Request removal of personal information or images from club platforms.
  • Opt-out of email communications by following unsubscribe instructions or contacting the executive committee.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any significant changes will be communicated through our website and other appropriate channels. The updated policy will be effective upon posting.

9. Contact Us

For any questions or concerns regarding this Privacy Policy, please contact:

Camera 35 St. John's
https://www.camera35stjohns.com/contact/message

By participating in Camera 35 St. John’s activities, submitting images, or using our website and social media platforms, you acknowledge and accept the terms of this Privacy Policy.